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Database Related to ESG

*1 Item added for 2021

*2 Target revised upward for 2021

* At the end of August 2020, the POLA ORBIS Group reset the target value for CO2 emission reduction in accordance with SBT.
Scope 1, 2 Reduction target 42% reduction (Absolute Volume) Base year 2019 Target year 2029
Scope 3 Reduction target 30% reduction (Absolute Volume) Base year 2019 Target year 2029

Environmental load data Applicable parties 2016 2017 2018 2019 2020 Unit
CO2 (GHG) emissions (Total emissions) Scope1 POLA ORBIS Group 5,346.7 5,276.2 4,365.1 2,639.2 2,398.5 t-CO2
Scope2 10,544.6 10,302.2 12,111.2 9,020.2 7,201.4 t-CO2
Scope3 - - 1,574,489.2 703,965.5 388,684.7 t-CO2
CO2 (GHG) emissions (sales intensity) Scope1 2.45 2.16 1.76 1.20 1.36 t/sales (100 million yen)
Scope2 4.83 4.22 4.87 4.10 4.08 t/sales (100 million yen)
Scope3 - - 633.41 320.13 220.47 t/sales (100 million yen)
Scope1+2 7.27 6.38 6.63 5.30 5.45 t/sales (100 million yen)
Scope1+2 - - - 34.45 34.44 t/amount shipped (million yen)
Energy consumption Power consumption 19,958 19,986 20,263 18,417 17,144 1,000 kWh
Power consumption (sales intensity) 9.13 8.18 8.15 8.37 9.72 1,000kWh/sales (100 million yen)
Gas consumption 1,017 1,225 1,150 966 891 1,000m3
Gas consumption (sales intensity) 0.47 0.50 0.46 0.44 0.51 1,000m3/sales (100 million yen)
Diesel oil consumption 23 28 25 23 16 kl
Diesel oil consumption (sales intensity) 0.01 0.01 0.01 0.01 0.01 kl/sales (100 million yen)
Fuel oil consumption 603 574 260 1 5 kl
Fuel oil consumption (sales intensity) 0.28 0.23 0.10 0.00 0.00 kl/sales (100 million yen)
Renewable energy consumption 130,432 131,480 193,061 212,542 214,323 kWh
Renewable energy consumption (sales intensity) 59.70 53.81 77.67 96.65 121.57 kWh/sales (100 million yen)
Water resource consumption 239,380 222,651 218,365 136,270 114,872 m3
Water consumption (sales intensity) 109.56 91.12 87.9 62.0 65.2 m3/sales (100 million yen)
Waste discharge 1,494 1,627 1,494 1,465 1,032 t
Waste volume (sales intensity) 0.68 0.66 0.61 0.66 0.59 t/sales (100 million yen)
Displacement POLA CHEMICAL INDUSTRIES INC. 79 72 78 76 77 1,000m3
Raw material consumption 2,093 2,230 2,431 2,278 1,860 t
Waste collection 966 1,044 960 1,210 827 t
Recycling rate 40.47 41.57 37.40 30.20 34.90 %
Final disposal 575 610 601 844 538 t
NOx emissions 24 35 28 24 22 ppm

* Since 2018, we have changed the scope of Scope1 and 2 in terms of emissions of CO2 (GHGs) (all domestic and overseas stores and overseas offices are totaled). As a result, Scope2 (purchased energy-use) has increased mainly.

* The greenhouse gas emitted from POLA CHEMICAL INDUSTRIES' Fukuroi Factory (a POLA ORBIS Group production location) is CO2. Although so hydrofluorocarbons (HFCs) are also emitted at a trace level that is too low to measure, no methane (CH4), nitrous oxide (N2O), perfluorocarbons (PFCs), sulfur hexafluoride (SF6) or nitrogen trifluoride (NF3) are emitted.

* Third-party certifications for greenhouse gas emissions were obtained in 2018, 2019 and 2020.

The environmental impact of the Manufacturing Division at POLA CHEMICAL INDUSTRIES in 2020

Environmental Goals and Performance for the Manufacturing Activities of POLA CHEMICAL INDUSTRIES

Priority tasks 2020 targets
and target values
2020 performance Self-evaluation
I. Saving resources (preventing global warming, conserving water) 1) CO2 emission:
4,289 (t-CO2) or less
CO2 emissions: 4,050t-CO2
Achievement rate: 106%
ššš
Medium-term targets
1) Reduce power consumption through improved productivity Reduction in power consumption 210,350kwh/year (man-hour reduction 4,207 man hours)
Achievement rate 157%
2) Reduction in water usage
Medium-term target
Water usage 101,892m2 or less
Water usage 86,287m2/year
Achievement rate 118%
‡U. Resource recycling (total waste volume reduction) 1) Industrial waste reduction
Medium-term target Industrial waste volume 543t or less
Industrial waste 526t
Achievement rate 103%
ššš
‡V. Risk management 1) Thorough legality management
Environmental anomalies 0
Environmental anomalies 1
- Conducted retention basin water quality surveys and seepage water tank visual checks once a month
- Converted to SUS piping for wastewater pipes for seepage water tank in the East Building
- Responded to rust-colored water from water supply and monitored water quality of treated wastewater
- Ensured appropriate waste processing
- Conducted chemical substances management patrols
- Responded to ensure legality with regard to hazardous materials
šš
Enhancing plant safety
Electrical fires 0
Electrical fires 0
- Emergency response drills
- Response to Ordinance on Prevention of Organic Solvent Poisoning
Communication/
education
1) Conduct environmental activities rooted in the local community and society - Social gatherings with two neighboring companies were planned twice a year, but cancelled due to the COVID-19 pandemic šš
2) Hold EM events - Hattasan Clean Walk and environmental education activities for children were cancelled due to the COVID-19 pandemic
- BiiBeautyj-ing was cancelled due to rain, weeding was carried out around factory sites
3) Education - Level-up training was carried out for internal auditors
- Environmental seminars
- Training for internal auditors
- Internal audits
- External reviews
Audits Applicable parties Details
Environmental audits POLA CHEMICAL INDUSTRIES INC. POLA CHEMICAL INDUSTRIES INC. conducts environmental audits periodically (one internal audit and one external audit every year). POLA CHEMICAL
INDUSTRIES INC. has obtained certification for the audits under ISO14001.

Environmental compliance Applicable parties 2016 2017 2018 2019 2020 Unit
Violations of environment-related laws and regulations POLA ORBIS Group 0 0 0 0 0 Case
Accidents and pollution that caused environmental problems 0 0 0 0 0 Case
Complaints about environmental problems 0 0 0 0 0 Case

External environmental assessment Applicable parties 2016 2017 2018 2019
CDP Climate Change - D B A|

Environmental education Applicable parties 2016 2017 2018 2019 Unit
Number of environmental seminars sponsored and number of participants POLA CHEMICAL INDUSTRIES INC. 1/ All employees at Fukuroi Plant 1/ All employees at Fukuroi Plant 1/ All employees at Fukuroi Plant 1/ All employees at Fukuroi Plant Times/ target


(1) Basic information
Employee data Applicable parties 2016 2017 2018 2019 2020 Unit
Number of employees
Total number of employees (excluding dispatched employees and including loaned employees accepted) POLA ORBIS Group 3,847 4,139 4,181 4,048 4,374 Persons
Rate of female all employees - - 71.7 74.8 77.3 %
Number of administrative position holders (males and females) 320/253 347/254 350/279 306/255 296/261 Male/female persons
Ratio of female administrative position holders 44.2 42.3 44.4 45.5 46.9 %
Numbers of employees by employment status
Number of regular employees (males and females) Group companies in Japan 1,035/2,024 1,030/2,262 1,047/2,286 887/2,323 865/2,570 Male/female persons
Number of non-regular employees (males and females) 361/1,330 350/1,222 366/1,445 350/1,517 316/1,110 Male/female persons
Number of temporary employees (males and females) 31/197 14/216 34/369 3/375 2/152 Male/female persons
Number of new employees
Number of new graduates employed (males and females) Group companies in Japan 24/29 20/37 12/27 15/28 17/68 Male/female persons
Turnover rate
Overall turnover Group companies in Japan 2.5/5.6 2.0/5.8 3.1/6.0 2.6/8.6 3.4/6.2 Male/ female %
Voluntary turnover - - - - 3.2/6.2 Male/female %
Voluntary turnover 34/189 29/217 47/231 31/362 40/244 Male/female persons
Departures from jobs requested by the company 2/0 0/0 1/6 1/0 0/1 Male/female persons
Other turnover 0/1 0/0 0/5 2/1 3/0 Male/female persons
 
Average length of service (regular employees only) Group companies in Japan 8.6/8.5 10.7/7.5 10.6/7.7 10.6/7.5 11.1/7.5 Male/ female Years
Total annual working hours and overtime 13:51 13:45 12:35 13:18 09:45 Hours:Minutes
Ratio of paid leave used 65.1 67.8 70.0 75.1 70.0 %
 
Number of childcare leave users Group companies in Japan 1/246 2/210 4/332 5/136 7/149 Male/female persons
Ratio of women who returned to work after childcare leave - 100/88.3 100/93.9 100/92.4 100/84.3 Male/ female %
Other childcare-related systems •A system for assisting childcare leave users to return to work early introduced for preventing career loss, a welfare system for offering daycare facilities for preschool children, a system for assisting with the use of babysitting and other services and a flextime system
 
Employment of handicapped persons and their employment rate Group companies in Japan 59/- 66/1.8 75/1.7 60/1.75 70/1.85 Persons/%
Number of nursing care leave users 0/3 0/0 1/3 0/7 1/1 Male/female persons
Number of reemployment system users - 127 133 125 159 Persons
Number of employees taking volunteer leave* ORBIS - - - - 0 Persons

* ORBIS has established a volunteer leave system under which a maximum of up to three days of paid volunteer leave are granted to employees each year, for engaging in activities aimed at contributing to society.

2020 employee-related data (preliminary figures)

Group management personnel (male / female): 557 (296/261)
Percentage of female group management personnel: 46.9%
Numbers of new graduates and mid-career hires in Japan (male / female): 454 (66/388)
Percentage of female new graduates and mid-career hires in Japan: 85.5%

Treatment for employees Applicable parties Details
Wage standard POLA ORBIS Group The POLA ORBIS Group's Human Rights Due Diligence Regulations guarantee an appropriate salary level, with employees' salaries set above the statutory minimum wage. Minimum wages are also reviewed once a year to prevent them from falling below the standards of each country or Japanese municipality.
Compliance with core ILO labor standards The POLA ORBIS Group guarantees the freedom of association and the right of collective bargaining, prohibits forced labor, effectively abolishes child labor, and prohibits discrimination in terms of employment and occupations.
Communication with employees Before any resolutions on the treatment of employees are made, POLA CHEMICAL INDUSTRIES (which has a workers' union) engages in labor-management negotiations with the union. Companies without workers' unions engage in negotiations with employee representatives.

Occupational safety and health Applicable parties 2016 2017 2018 2019 2020 Unit
Number of accidents resulting in operational suspension Group companies in Japan - 4 4 7 0 Case
Number of accidents not resulting in operational suspension - 8 4 29 8 Case
Number of fatal accidents - 0 0 0 0 Case
State of enforcement regarding the safety and health committee Group companies in Japan POLA ORBIS Group companies in Japan enforce the safety and health committee at their business facilities where 50 or more employees work.

Training for employees Applicable parties 2016 2017 2018 2019 2020 Unit
Number of employees who completed a training program called the Future Study Program POLA ORBIS Group 242 258 273 285 297 Persons (cumulative)
Number of directors who completed a training program called the Business Innovation Academy (known as the Top Management Development Program until 2017) 96 100 103 107 111 Persons (cumulative)
Total training expenses Group companies in Japan - - - 182,456 113,567 1000 yen


(2) Human rights
Human rights Applicable parties Details
Human Rights Policy POLA ORBIS Group For Appreciating Each One to Be One's Self (the POLA ORBIS Group Human Rights Policy)
United Nations Global Compact United Nations Global Compact
Initiatives for businesses and human rights The Group participated in a stakeholder engagement program hosted by Caux Round Table Japan (CRT Japan). In the program we engaged in workshops and continued to use the Human Rights Guidance Tool developed by the United Nations Environment Programme Finance Initiative (UNEP FI) to discuss important human rights issues for each industry. Moving forward, the Group will continue to consider human rights initiatives internally.
Human rights training The Group provides human rights training through e-learning every year.
Human rights Applicable parties 2016 2017 2018 2019 2020 Unit
Number of lawsuits regarding human rights violations POLA ORBIS Group 0 0 0 0 0 Case
Refer to this page for details.


(3) Customers
Customers Applicable parties Details
Customer satisfaction assessment ORBIS Inc. Refer to this page for details.
Questionnaire surveys POLA INC. Refer to this page for details.


(4) Suppliers
CSR procurement Applicable parties Details
CSR Procurement Guidelines POLA ORBIS Group POLA ORBIS Group CSR Procurement Guidelines
Engage in CSR procurement The Group conducts CSR procurement questionnaires and on-site audits based on CSR procurement guidelines.
Join Sedex Jurlique Jurlique is a member of Sedex, and conducts risk assessments for business partners / suppliers through Sedex.

2018 2019 2020 Unit
CSR procurement questionnaires collected* 243 33 4 Site (factory basis)
On-site audits - - 5 Companies
Business Partner Hotline cases - - 3 Case

* Questionnaires are conducted once every three years for each business partner / supplier site.

(5) Society
Social contribution Applicable parties Details
Examples of social contribution activities POLA ORBIS Group Philantholophy
Support for culture and the arts POLA ORBIS Group Cultural and artistic activities
Social contribution Applicable parties 2016 2017 2018 2019 2020 Unit
Social contribution expenditure POLA ORBIS Group About 200 About 200 About 200 About 200 About 200 10,000 yen


Organizational membership
Organization name Applicable parties Remarks
Japan Direct Selling Association POLA INC. Chairman: POLA INC. Representative Director and President Miki Takenaga (as of June 2021)
Japan Direct Marketing Association ORBIS, POLA Director POLA Inc. auditor Yoshifumi Abe(as of the end of January 2021)
Japan Cosmetic Industry Association POLA, ORBIS,
POLA CHEMICAL INDUSTRIES
 
Japan Health and Nutritition Food Association POLA, ORBIS,
POLA CHEMICAL INDUSTRIES
 

Policies, etc. Applicable parties Corresponding pages
Corporate governance policies POLA ORBIS HOLDINGS INC. Basic Corporate Governance Policies
Corporate Governance Report
Corporate ethics policies POLA ORBIS Group Code of Conduct
Anticorruption policies POLA ORBIS Group Code of Conduct
Bribery prevention policies POLA ORBIS Group Code of Conduct

Corporate governance data Applicable parties 2016 2017 2018 2019 2020 Unit
Board of Directors Overall POLA ORBIS HOLDINGS INC. 8 8 6 6 8 Persons
Ratio of outside directors 25(2) 25(2) 33.3(2) 33.3(2) 37.5(3) %(Persons)
Ratio of female directors 12.5(1) 12.5(1) 16.6(1) 16.6(1) 25.0(2) %(Persons)
Board of Corporate Auditors Overall 3 3 3 3 3 Persons
Ratio of outside corporate auditors 66.6(2) 66.6(2) 66.6(2) 66.6(2) 66.6(2) %(Persons)
Ratio of female corporate auditors 0 0 0 0 0 %(Persons)
Number of Board of Directors' meetings held (including extraordinary Board of Directors' meetings) 25 25 22 20 20 Times
Average Board of Directors' meeting attendance rate 95 99 98.6 99.2 99.3 %
Average Board of Directors' meeting attendance rate for outside directors 80 96 97.4 97.5 98.2 %
Number of Nomination Advisory Committee meetings - - - - 4 Times
Average Nomination Advisory Committee meeting attendance rate - - - - 100 %
Number of Compensation Advisory Committee meetings - - - - 6 Times
Average Compensation Advisory Committee meeting attendance rate - - - - 98 %
Number of Board of Corporate Auditors' meetings held 14 19 16 16 16 Times
Board of Corporate Auditors' meeting attendance rate 100 100 100 100 100 %

* The Board of Corporate Auditors is comprised of one internal auditor and two outside auditors (independent directors), none of whom have executive authority.

Total, including compensation by executive classification; total, by type of compensation; and number of applicable executives (Fiscal 2020)
Executive classification Total, including compensation
(Millions of yen)
Total, by type of compensation (Millions of yen) Number of applicable executives
(persons)
Fixed compensation Short-term performancelinked compensation
(bonus)
Medium- to long-term performancelinked compensation
(share-based compensation)
Directors (excluding outside directors) 104 84 19 - 5
Outside directors 27 27 - - 3
Corporate auditors (excluding outside corporate auditors) 22 22 - - 1
Outside corporate auditors 16 16 - - 2

Note: Fixed compensation for outside directors includes ¥4 million in non-performance-linked, share-based compensation.

Specific initiatives Applicable parties Details
Enhancement of Board of Directors' functions POLA ORBIS HOLDINGS INC. Actual practice of executive training

Compliance data Applicable parties 2016 2017 2018 2019 2020 Unit
Whistle-blowing systems (numbers of cases in which the systems are used) POLA ORBIS Group 9 11 12 13 9 Case
Violations of laws and regulations at Group companies in Japan, etc. Recommendations for ending practices issued by the Japan Fair Trade Commission and other relevant authorities 0 0 0 0 0 Case
Operational suspension due to scandals, etc. 0 0 0 0 0 Case
Criminal prosecution for incidents and accidents related to compliance 0 0 0 0 0 Case
Fines for violations of laws and regulations 0 0 0 0 0 Yen
Violations of laws and regulations at Group companies overseas, etc. Exposure of price cartels 0 0 0 0 0 Case
Exposure of bribery 0 0 0 0 0 Case
Exposure of other violations 0 0 0 0 0 Case
Fines for violations of laws and regulations 0 0 0 0 0 Yen
Compliance lecture meetings Harassment
-related training (key position holders at Group companies in Japan)
10 Global Compact principles (directors and employees at Group companies in Japan) Business and Human Rights
(directors and employees at Group companies in Japan)
Working Style Reforms
idirectors and employees at Group companies in Japan)
Harassment
-related training
(key position holders at Group companies in Japan)
Themes
(targets)
Number of online CSR e-learning program participants (in Japan) 2,558 2,552 2,592 2,376 2,364 Persons
Number of online CSR e-learning program participants (overseas) - 332 419 437 723 Persons
Hours of compliance training - - - 2:00 2:00 Hours:
Minutes
Number of replies given in an attitude survey on employees 4,645 4,752 4,814 4,786 2,590* Case
Political donations 0 0 0 0 0 Yen
Lobbying activities 0 0 0 0 0 Case

* In 2020, the number of responses was lower than usual because we did not conduct paper-based questionnaires but only web-based surveys (as a measure to prevent COVID-19 infections). Approximately 90% of target employees responded.

Specific initiatives Applicable parties Details
Whistle-blowing systems POLA ORBIS HOLDINGS INC. The POLA ORBIS Group has established helplines in Japan and overseas. The Group has developed systems that enable employees to report compliance violations.
*Compliance violations refer to violations of laws and regulations, and acts that go against the POLA ORBIS Group Code of Conduct. *The respective Group companies have established a section in charge of harassment-related consultations. Refer to this page for details.
ESG Information
Corporate Report2020
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