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Database Related to ESG

Environmental load data Applicable parties 2015 2016 2017 Unit
CO2 (GHG) emissions Scope1 POLA ORBIS Group 5,181.2 5,346.6 5,276.2 t-CO2
Scope2 10,654.2 10,544.6 10,302.1 t-CO2
CO2 (GHG) emissions intensity 7.37 7.27 6.37 t /sales (100 million yen)
Energy consumption Power consumption 203,268 198,971 199,250 GJ/1,000 kWh
Gas consumption 1,130 1,180 1,225 GJ/ 1,000m3
Diesel oil consumption 716 867 1,018 GJ/kl
Fuel oil consumption 21,661 23,577 22,404 GJ/kl
Renewable energy consumption - 7,895,711 8,172,085 kWh
Water resource consumption 227,189 239,380 222,651 m3
Water consumption (sales intensity) 105.77 109.56 91.12 m3/sales
Waste discharge 1,535 1,494 1,627 t
Waste volume (sales intensity) 0.71 0.68 0.66 t/sales
Displacement POLA CHEMICAL INDUSTRIES INC.
*Production at least 80% of merchandise sold by the Group
88 79 72 1,000m3
Raw material consumption 2,045 2,093 2,230 t
Waste collection - 966 1,044 t
Recycling rate - 40.47 41.57
Final disposal - 575 610 t
NOx emissions 22 24 35 ppm

Audits Applicable parties Details
Environmental audits POLA CHEMICAL INDUSTRIES INC.
*Production of at least 80% of merchandise sold by the Group
POLA CHEMICAL INDUSTRIES INC. conducts environmental audits periodically (one internal audit and one external audit every year). POLA CHEMICAL
INDUSTRIES INC. has obtained certification for the audits under ISO14001.

Environmental compliance Applicable parties 2015 2016 2017 Unit
Violations of environment-related laws and regulations POLA ORBIS Group 0 0 0 Cases
Accidents and pollution that caused environmental problems 0 0 0 Cases
Complaints about environmental problems 0 0 0 Cases

List of environmental commendations Applicable parties Details
2004: Received official commendation for a tree-planting campaign contributor from the prime minister POLA CHEMICAL INDUSTRIES INC. Refer to this page for details.
2014: Received official commendation for an environmental preservation
contributor from Yamanashi Prefecture for sustained environmental preservation (forest development) activities in the prefecture
ORBIS Inc. Refer to this page for details.
2014, 2015, 2016 and 2017: Received official commendations from the Australian Packaging Covenant Organisation Jurlique  

Environmental education Applicable parties 2015 2016 2017 Unit
Number of environmental seminars sponsored and number of participants POLA CHEMICAL INDUSTRIES INC.
*Production of at least 80% of merchandise sold by the Group
1/ All employees at Fukuroi Plant 1/ All employees at Fukuroi Plant 1/ All employees at Fukuroi Plant Times/ target
Number of participants in a plant tour for hands-on experience 18 17 16 Persons


(1) Basic information
Employee data Applicable parties 2015 2016 2017 Unit
Number of employees
Total number of employees (excluding dispatched employees and including loaned employees accepted) POLA ORBIS Group 3,888 3,847 4,139 Persons
Number of administrative position holders (males and females) 381/327 320/253 347/254 Male/female persons
Ratio of female administrative position holders 46.2 44.2 42.3
Numbers of employees by employment status
Number of regular employees (males and females) Group companies in Japan 1,057/1,971 1,035/2,024 1,030/2,262 Male/female persons
Number of non-regular employees (males and females) 313/1,383 361/1,330 350/1,222 Male/female persons
Number of temporary employees (males and females) 15/141 31/197 14/216 Male/female persons
Number of new employees
Number of new graduates employed (males and females) Group companies in Japan 21/21 24/29 20/37 Male/female persons
Turnover rate
Overall turnover Group companies in Japan 3.7/5.7 2.5/5.6 2.0/5.8 Male/ female %
Voluntary turnover 44/172 34/189 29/217 Male/female persons
Departures from jobs requested by the company 1/1 2/0 0/0 Male/female persons
Other turnover 2/0 0/1 0/0 Male/female persons
 
Average length of service (regular employees only) Group companies in Japan 7.5/7.6 8.6/8.5 10.7/7.5 Male/ female Years
Total annual working hours and overtime 12.78 13.85 13.75 Hours
Ratio of paid leave used 61.0 65.1 67.8
 
Number of childcare leave users Group companies in Japan 6/268 1/246 2/210 Male/female persons
Ratio of women who returned to work after childcare leave - - 100/88.3 Male/ female %
Other childcare-related systems ・A system for assisting childcare leave users to return to work early introduced for preventing career loss, a welfare system for offering daycare facilities for preschool children, a system for assisting with the use of babysitting and other services and a flextime system
 
Employment of handicapped persons and their employment rate Group companies in Japan 63/- 59/- 66/1.8 Persons/%
Number of nursing care leave users 3/3 0/3 0/0 Male/female persons
Number of reemployment system users - - 127 Persons


Treatment for employees Applicable parties Details
Wage standard POLA ORBIS Group The POLA ORBIS Group reviews the wage standard simultaneously with the revision of the minimum wage at least once each year to ensure that the standard does not fall below the minimum wage.
Compliance with core ILO labor standards The POLA ORBIS Group guarantees the freedom of association and the right of collective bargaining, prohibits forced labor, effectively abolishes child labor, and prohibits discrimination in terms of employment and occupations.
Communication with employees POLA CHEMICAL INDUSTRIES INC. and KAYAKU CO., LTD. where labor unions exist are communicating with their unions through labor-management negotiations before resolutions on the treatment of employees are adopted. POLA ORBIS Group companies with no labor union are talking with their employees' representatives prior to the adoption of such resolutions.

Occupational safety and health Applicable parties 2015 2016 2017 Unit
Number of accidents resulting in operational suspension Group companies in Japan - - 4 Cases
Number of accidents not resulting in operational suspension - - 8 Cases
Number of fatal accidents - - 0 Cases
Work-related accidents POLA CHEMICAL INDUSTRIES INC. Refer to this page for details.
Smoking rate Group companies in Japan 21.5 20.0 18.3 Male/female percentages
State of enforcement regarding the safety and health committee Group companies in Japan POLA ORBIS Group companies in Japan enforce the safety and health committee at their business facilities where 50 or more employees work.

Training for employees Applicable parties 2015 2016 2017 Unit
Number of employees who completed a training program called the Future Study Program POLA ORBIS Group 230 242 258 Persons (cumulative)
Number of directors who completed a training program called the Business Innovation Academy (known as the Top Management Development Program until 2017) 92 96 100 Persons (cumulative)


(2) Sustainability (non-financial): key performance indicators (KPI)
Improved QOL through advanced technologies and services Applicable parties Details
Number of research awards received in Japan and overseas/number of advanced skin researchers POLA CHEMICAL INDUSTRIES INC. POLA CHEMICAL INDUSTRIES INC. will increase its R&D expenses by 20% to 30% by 2020. In addition, the company will raise the number of researchers by 20 to develop a team of 120 researchers.
Rate of cancer patients who return to work POLA ORBIS Group Japan is entering a period in which people are living with cancer, with the incidence of cancer said to have reached 50%. The POLA ORBIS Group prepares treatment support systems and working systems, such as remote work, to enable Group employees to continue to work with a sense of security while undergoing treatment.
 
Regional vitalization Applicable parties Details
Number of regional new business starters POLA INC. POLA INC. trains female leaders who advance value development in local communities and contribute to society.
Number of collaborative projects with local governments POLA ORBIS Group POLA INC. believes that persons who identify with the values it offers and undertake businesses with such values contribute to increasing jobs in the respective regions and vitalizing the local economy, and develop themselves with the local communities.
 
Culture, art and design Applicable parties Details
Number of collaborative projects with artists/number of participants in art-based workshops POLA ORBIS Group The POLA ORBIS Group is increasing opportunities for employees to experience the arts in order to help them display their personality and sensitivity. Training sensitive individuals leads to making the lives of customers colorful through the goods and services produced. The POLA ORBIS Group will collaborate with artists in order to achieve this goal.


(3) Human rights
Human rights Applicable parties Details
Human rights policy POLA ORBIS Group For Appreciating Each One to Be One's Self (the POLA ORBIS Group Human Rights Policy)
United Nations Global Compact United Nations Global Compact
Initiatives for businesses and human rights POLA ORBIS Group employees took part in a stakeholder engagement program sponsored by Caux Round Table (CRT) Japan. The program offered a total of five workshops from June 15 to July 13 in which participants discussed important human rights issues industry by industry, continuing to use the Human Rights Guidance Tool prepared by the United Nations Environment Programme Finance Initiative (UNEPFI). POLA ORBIS Group companies will examine such issues internally from this point on.
Human rights training The POLA ORBIS Group promoted human rights awareness through lecture meetings and e-learning programs for all Group employees in 2017.
Human rights Applicable parties 2015 2016 2017 Unit
Number of lawsuits regarding human rights violations POLA ORBIS Group 0 0 0 Cases
Refer to this page for details.


(4) Customers
Customers Applicable parties Details
Customer satisfaction assessment ORBIS Inc. Refer to this page for details.
Questionnaire surveys POLA INC. Refer to this page for details.


(5) Suppliers
CSR procurement Applicable parties Details
CSR Procurement Guidelines POLA ORBIS Group POLA ORBIS Group CSR Procurement Guidelines
CSR procurement execution The POLA ORBIS Group requested cooperation in CSR procurement at an explanatory meeting for purchasing in 2017.
The Group conducted CSR procurement surveys, undertook on-site interviews and requested improvements.
(Examples: requests for monitoring power consumption, water consumption, etc.)
(The Group conducts original questionnaire surveys in Japan on demand. Jurlique is a member of Sedex.*)
*Based in London, Sedex is a nonprofit organization offering the world's largest platform for managing and sharing ethical supply chain data for achieving ethical and responsible business practices in global supply chains.


(6) Society
Social contribution Applicable parties Details
Examples of social contribution activities POLA ORBIS Group as a whole Participation in community activities
Support for culture and the arts POLA ORBIS Group as a whole Cultural and artistic activities
Social contribution Applicable parties 2015 2016 2017 Unit
Social contribution expenditure POLA ORBIS Group as a whole About 200 About 200 About 200 10,000 yen


Organizational membership
Organization name Applicable parties Remarks
Japan Direct Selling Association POLA INC. Chairman: POLA INC. advisor Hiroki Suzuki (as of June 30, 2018)
Japan Direct Marketing Association POLA ORBIS Chairman: POLA Inc. auditor Yoshifumi Abe(as of June 30, 2018)
Japan Cosmetic Industry Association POLA ORBIS
POLA CHEMICAL INDUSTRIES INC.
 

Policies, etc. Applicable parties Corresponding pages
Corporate governance policies POLA ORBIS HOLDINGS INC. Basic Corporate Governance Policies
Corporate Governance Report (Japanese)
Corporate ethics policies POLA ORBIS Group Code of Conduct
Anticorruption policies POLA ORBIS Group Code of Conduct
Bribery prevention policies POLA ORBIS Group Code of Conduct

Corporate governance data Applicable parties 2015 2016 2017 Unit
Board of Directors Overall turnover POLA ORBIS HOLDINGS INC. 8 8 8 Persons
Ratio of outside directors 25(2) 25(2) 25(2) %(Persons)
Ratio of female directors 12.5(1) 12.5(1) 12.5(1) %(Persons)
Board of Corporate Auditors Overall turnover 3 3 3 Persons
Ratio of outside corporate auditors 66.6(2) 66.6(2) 66.6(2) %(Persons)
Ratio of female corporate auditors 0 0 0 %(Persons)
Number of Board of Directors' meetings held (including extraordinary Board of Directors' meetings) 25 25 25 times
Average Board of Directors' meeting attendance rate 98.4 95 98.5 times
Average Board of Directors' meeting attendance rate for outside directors 91.7 80 96
Number of Board of Corporate Auditors' meetings held 16 14 19 times
Board of Corporate Auditors' meeting attendance rate 100 100 100

Executive compensation Applicable parties Persons paid (2017) Amounts paid (2017)
Directors (outside directors among them) POLA ORBIS HOLDINGS INC. 8(2) 204 million yen (16 million yen)
Corporate auditors (outside corporate auditors among them) 3(2) 34 million yen (13 million yen)
Total 11 238 million yen

Compensation for directors by classification Applicable parties Ratios (results for 2017)
Fixed compensation Monthly compensation POLA ORBIS HOLDINGS INC. 78.4%
Variable compensation Bonuses 21.6% 6.4%
Stock options 15.2%
Total 100%

Specific initiatives Applicable parties Details
Enhancement of Board of Directors' functions POLA ORBIS HOLDINGS INC. Actual practice of executive training

Personnel training Applicable parties Details
Ratio of female administrative position holders POLA ORBIS Group 42.3% in 2017: The POLA ORBIS Group is aggressively employing women and providing them with an environment for taking active roles.
Number of directors who completed a training program called the Business Innovation Academy/total number of directors in the POLA ORBIS Group POLA ORBIS Group To train reform leaders, the POLA ORBIS Group is organizing the annual Business Innovation Academy program for stimulating directors' reform execution capabilities and personal growth as leaders. The president of POLA ORBIS HOLDINGS INC. participates in the program.

Compliance data Applicable parties 2015 2016 2017 Unit
Whistle-blowing systems (numbers of cases in which the systems are used) POLA ORBIS Group 11 9 11 Cases
Violations of laws and regulations at Group companies in Japan, etc. Recommendations for ending practices issued by the Japan Fair Trade Commission and other relevant authorities 0 0 0 Cases
Operational suspension due to scandals, etc. 0 0 0 Cases
Criminal prosecution for incidents and accidents related to compliance 0 0 0 Cases
Fines for violations of laws and regulations 0 0 0 yen
Violations of laws and regulations at Group companies overseas, etc. Exposure of price cartels 0 0 0 Cases
Exposure of bribery 0 0 0 Cases
Exposure of other violations 0 0 0 Cases
Fines for violations of laws and regulations 0 0 0 yen
Compliance lecture meetings What Is Insider Trading? (directors and employees at Group companies in Japan) Harassment-related training (key position holders at Group companies in Japan) 10 Global Compact principles (directors and employees at Group companies in Japan) Themes
(targets)
Number of online CSR e-learning program participants (in Japan) 2,522 2,558 2,552 Persons
Number of online CSR e-learning program participants (overseas) - - 332 Persons
Number of replies given in an attitude survey on employees 4,659 4,645 4,752 Cases
Political donations 0 0 0 yen
Lobbying activities 0 0 0 Cases

Specific initiatives Applicable parties Details
Whistle-blowing systems POLA ORBIS HOLDINGS INC. The POLA ORBIS Group has established helplines in Japan and overseas. The Group has developed systems that enable employees to report compliance violations.
*Compliance violations refer to violations of laws and regulations, and acts that go against the POLA ORBIS Group Code of Conduct. *The respective Group companies have established a section in charge of harassment-related consultations. Refer to this page for details.
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