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Human Resources, Labor Practice, and Health Management - Healthcare

POLA ORBIS Group recognizes that health is the source for forming and exhibiting the diverse individuality and sensitivity that play an important role in the Group's vision. As such, it developed the POLA ORBIS Group Health Management Declaration in 2017.

POLA ORBIS Group Health Management Declaration

Health within the POLA ORBIS Group is intricately connected to a history dating back to
POLAfs earliest days, reflecting enduring efforts to form a close connection to our customers
and to think about products and services from the customerfs perspective, and health is essentially
a starting point for sensitizing the world to beauty and constantly creating new value for the future.

It is possible for each and every employee to lead a full and colorful life, showing thoughtful
consideration of others while still keeping a be-true-to-yourself attitude, because of good health.

The Groupfs philosophy and the health of employees are so tightly intertwined that
POLA ORBIS HOLDINGS has made the physical and emotional health of employees throughout
the POLA ORBIS Group a management priority. Going forward, the Company will strive
to create an environment that supports good health for employees as well as their families.

Health Management System

Under the leadership of the Director in Charge of Personnel Administration at POLA ORBIS HOLDINGS, we will launch an organization for keeping the process moving through a Plan-Do-Check-Act (PDCA) cycle across the Group and will also increase the number of gynecologists and staff dedicated for mental health management at the Health Management Center for the thorough health management of our employees.

(1) Physical Health

Promotion of Health Checkups

For physical examinations, which are the starting point and the core of health management, we carry out a comprehensive examination for diseases and syndromes such as lifestyle-related disease, metabolic syndrome, and cancer, as well as periodic health examinations. For periodic health examinations, we have been making company-wide efforts to achieve a rate of 100% and conducting follow-ups such as interviews and health guidance for employees with anomalies found. In addition, we have introduced a health management platform that uses information communication technology (ICT) and are thus making efforts to improve the health management and literacy of our employees.
As part of our welfare system, we have introduced the cafeteria point system, in which more points are given to employees who have undergone a full physical examination, optional examination, etc., and so positively support each employee in terms of costs.

Supporting the Health of Female Employees

Because female employees account for around 70% of its workforce, POLA ORBIS Group has been focusing its efforts especially on gynecological examinations and examinations for diseases specific to women by cooperating with the Group's Health Insurance Association. As a result, the gynecology examination ratio of female employees aged 35 or older has exceeded 80%. We have been providing health consultation services for women on a daily basis by setting regular days for consultation with the gynecological specialist, providing services for individual interviews for female employees, for example. We also consider health education to be important, and Group companies have been holding mammary cancer awareness seminars, etc.

Promotion of Smoking Prohibition and Separation of Smoking and Nonsmoking Areas

The POLA ORBIS Group is enforcing the clear separation of smoking and nonsmoking areas to prevent passive smoking in the workplace. Studies by the Group have shown that smoking has a significant effect not only on health, but also on the aging of the skin. The POLA ORBIS Group is promoting smoking prohibition and encouraging treatment to quit smoking (through a health insurance association subsidy program and other means), with the Group Health Management Center at the center of these efforts. On World No Tobacco Day in 2017, Group companies set dates for enforcing smoking prohibition all day long in an attempt to make their office premises entirely smoke-free on those dates.

2014@2015@2016@2017
Smoking rate 22.7 21.5 20.0 18.3

Health Promotion through Meals

POLA INC., ORBIS Inc. and POLA CHEMICAL INDUSTRIES INC. are each offering healthy menu items in their permanent company cafeterias in order to help their employees maintain their health through good eating habits. Table for Two (TFT), a program that their offices with a staff cafeteria have been continuously implementing since the fall of 2007, is a notable example of these menu items. TFT is a social contribution movement of Japanese origin through which 20 yen for each healthy menu item ordered is donated to finance school meal expenses for children in Africa and other parts of the world. The movement is aimed at ending hunger in developing countries and solving obesity and lifestyle-related diseases in advanced nations at the same time. A calorie level of 730 kilocalories or thereabouts (between 680 kilocalories and 800 kilocalories, to be more precise), proper nutritional balance and a large quantity of vegetables are required for TFT menu items in accordance with Dietary Reference Intakes for Japanese, a standard set by the Ministry of Health, Labour and Welfare.

Reduction of Working Hours

The POLA ORBIS Group is making efforts to shorten working hours based on the awareness that long working hours have enormous adverse health effects, including insufficient sleep and accumulated fatigue. Furthermore, the POLA ORBIS Group is striving to establish working conditions with consideration given to work-life balance by encouraging the use of paid leave to enable employees to recharge their batteries and set days for going home early without working overtime. In FY2017, the rate of paid leave taken averaged 67.1% among Group companies in Japan. Monthly overtime hours averaged 13.45 hours per employee. The POLA ORBIS Group is also advancing the introduction of a remote work system in the area of working styles. The Group is taking uncompromising measures to promote diverse ways of working.

Average Working Conditions at Group Companies in Japan

2014@2015@2016@2017
Paid leave acquisition rate (%) 63.97 60.97 65.10 67.8
Overtime (hours) 15:00 12:78 13:85 13.75

Guarantee of Exercising Opportunities and Health-Related Events

In the POLA ORBIS Group, the Group Health Insurance Association is helping Group employees pay membership fees in cooperation with sports clubs. In addition, the Group Health Insurance Association encourages exercise through walking campaigns that are organized every year. POLA CHEMICAL INDUSTRIES organizes casual slow jogging and slow aerobics classes to maintain and promote employees' health in collaboration with local governments, and sponsors clean walks, annual events that serve the dual purpose of cleaning up local communities. POLA CHEMICAL INDUSTRIES is also working to raise employees' awareness of health management through steps including the sponsorship of events at company cafeterias for measuring vascular age, bone density and the like.

(2) Mental Health

Initiatives for Mental Healthcare

The POLA ORBIS Group is addressing mental healthcare on a Group-wide basis with a focus on finding employees who are in poor condition and assisting them at an early stage. In terms of conditions, the Group is establishing systems that enable employees to receive advice and treatment from industrial physicians and mental health specialists, such as internal and external contact points. At the same time, the Group is preventing employees from falling into poor mental condition through initiatives including stress checks and diagnosis, mental health seminars, and line-care and self-care education.

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